Centralizing HR Operations: Virtual Tribe’s Custom Web App Solution for Streamlined Talent Management
Client Overview
Virtual Tribe, a global remote work platform, connects talent with remote opportunities across industries. As the platform rapidly grew, so did its need for a seamless and efficient HR management system. MG Studios was engaged to design and develop a custom web app, the Triber Dashboard, to centralize and automate key HR processes. This web app provided a single, streamlined platform for managing hiring, offboarding, and reengagement, reducing administrative strain and enabling Virtual Tribe to scale effectively.
The Challenge
Virtual Tribe’s expansion led to complex HR challenges, including:
- Extended Recruitment Cycles:
The manual hiring process created delays in screening, scheduling, and onboarding, risking missed
opportunities for top talent.
- Inconsistent Onboarding and Offboarding:
Without a standardized system, the onboarding experience varied, while offboarding posed compliance
risks due to delays in revoking access and storing records securely.
- High Administrative Workload:
The HR team was overwhelmed by manual tasks, including tracking applications and coordinating interviews,
which diverted resources from strategic initiatives and hindered growth.
- Difficulty in Reengaging High-Performing Talent:
Identifying and contacting past top performers for new projects was time-consuming and often delayed, limiting the platform’s
ability to utilize valuable talent effectively.
- Fragmented Communication with Candidates:
The lack of a centralized system caused fragmented communication across hiring stages, impacting the candidate experience
and delaying decision-making.
- Need for Scalable HR Operations:
As Virtual Tribe’s talent pool expanded, the need for a scalable and centralized solution became essential to
manage HR processes efficiently and securely.
These challenges underscored the need for a custom web app that could streamline HR tasks, support compliance, and scale with the platform’s growth. MG Studios developed a solution tailored to address each of these areas.
The Solution
MG Studios developed the Triber Dashboard, a custom web app that centralized and automated Virtual Tribe’s HR workflows. Key features included:
- Hiring Automation
- Candidate Tracking System (CTS): The Triber Dashboard automatically sorts applications, schedules interviews, and tracks each candidate's progress through the hiring pipeline, with real-time updates visible to HR staff.
- Automated grading of assessments: Candidates receive role-specific assessments, grading with results logged directly, ensuring that only qualified candidates proceed to interviews.
- Document Collection: Automated document requests and reminders streamline the onboarding process, reducing HR’s manual involvement and ensuring timely compliance.
- Termination WorkfloW
- Secure Offboarding System: The dashboard includes a structured offboarding process that automatically revokes system access and securely archives documentation, ensuring data security and compliance.
- Automated Exit Interviews: The system sends exit interview requests to departing employees, with feedback logged to inform HR strategies on talent retention and turnover.
- Talent Reengagement:
- Reengagement Tool: The dashboard’s reengagement feature automatically identifies high-performing past contractors, sending customized rehire invitations based on current needs and past performance.
- Performance-Based Notifications: The tool prioritizes top talent, ensuring that Virtual Tribe can quickly reengage valuable contributors without the need for manual searches.
- Centralized HR Management
The Triber Dashboard provides a single platform for HR staff to access real-time updates on hiring, offboarding, and reengagement activities.
This centralization eliminates communication fragmentation, reduces errors, and supports consistent candidate and employee experiences.
- Centralized HR Management
The Triber Dashboard provides a single platform for HR staff to access real-time updates on hiring, offboarding, and reengagement activities. This centralization eliminates communication fragmentation, reduces errors, and supports consistent candidate and employee experiences.
The RESULT
30% Reduction in Hiring Time
Automated candidate tracking and assessment cut down manual tasks, significantly expediting the time-to-hire.
Streamlined and Secure Offboarding
The dashboard’s termination automation ensured compliance and minimized security risks, making the offboarding process seamless.
25% Increase in Rehire Rate
With the reengagement feature, Virtual Tribe successfully reconnected with top talent, achieving a 25% increase in rehire rates for high-performing contractors.
Enhanced HR Scalability
The centralized dashboard enabled Virtual Tribe to handle a larger volume of talent applications and streamline HR processes without additional staffing needs.
Key Features
Our solution has the following features built into it:
Conclusion
The Triber Dashboard, developed by MG Studios, revolutionized Virtual Tribe’s HR processes. By centralizing and automating hiring, offboarding, and reengagement workflows, Virtual Tribe could scale efficiently while maintaining high standards of compliance, security, and candidate experience. The custom web app allowed Virtual Tribe to focus on strategic growth, improving operational efficiency and talent management as the company continued to expand.
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